How To Import Data Into HubSpot With Easy 9 Steps
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How to import data into HubSpot

TransFunnel Consulting
TransFunnel Consulting Jul 18, 2023

9 Steps To Import Data Into HubSpot

Juggling between multiple platforms, systems, and spreadsheets to store and access data can be a challenging task for any organisation. However, HubSpot offers a solution by providing a single source of truth for all your data. In this blog post, we will guide you through the process of importing contacts into HubSpot, allowing you to harness the power of its reporting and analytics capabilities. 

Make the most of HubSpot reporting and analytics 

By consolidating your data in HubSpot, you can maximise the benefits of its reporting and analytics features. Instead of wasting time switching between different platforms, teams can access all the necessary information within the HubSpot ecosystem. This centralisation enhances data accuracy, collaboration, and decision-making efficiency. 

Preconditions before importing data to HubSpot  

Before importing your data into HubSpot, it's crucial to ensure its quality and compatibility. 

  • Verify that your data is in a format supported by HubSpot, such as CSV or Excel.  
  • Clean your data by removing any duplicate or outdated information. 
  • Ensure compliance with data privacy regulations, especially if you're handling sensitive data. 

Following these preconditions will help you import high-quality data into HubSpot.

Steps to Import Data into HubSpot

Prepare your data:

The first step in importing data into HubSpot is to ensure that your contact information is organised in a compatible file format. HubSpot supports formats such as CSV (Comma Separated Values) or Excel. Make sure that your data is structured properly with relevant columns for each contact property. 

Access the import tool:

Log in to your HubSpot account and navigate to the Contacts section. Look for the "Import" option, usually located in the upper right corner. Click on it to access the import tool. 

Choose your file:

In the import tool, you will be prompted to upload your prepared file. Click on the "Choose a file" button and select the file from your computer that contains the contact data you want to import. HubSpot will then begin processing the file. 

Map the fields:

After selecting your file, HubSpot will prompt you to map the fields in your file to the corresponding contact properties in HubSpot. This step ensures that the data is correctly imported into the appropriate fields. HubSpot usually provides suggestions for mapping based on column headers, but you can manually adjust the mappings if needed. 

Review and validate:

Once you have mapped the fields, HubSpot will display a preview of the imported data. Take the time to review the preview and ensure that the data is aligned with your expectations. Verify that all the necessary fields are correctly mapped, and if needed, make any adjustments before proceeding. 

Start the import:

After reviewing the preview, you can initiate the import process by clicking on the "Start import" or similar button. HubSpot will begin importing the data from your file into the appropriate contact properties. 

Monitor progress:

During the import process, HubSpot will provide updates on the progress. You can monitor the status and track the completion of the import. If there are any errors or issues encountered during the import, HubSpot will notify you and provide guidance on how to address them. 

Now, let’s see it in action! 

Go to your HubSpot account and navigate to the Contacts or Companies section. On the screen, you will find the import options. 

  • Import from a file or sync with another tool: Choose the first option to import data from a file. 


  • Select ‘Import from Computer’: This option allows you to import data from a file stored on your computer. 


  • Choose the import file: Select the file you want to upload from your system. HubSpot will automatically detect the file format and prompt you to proceed. 
  • Select the object: HubSpot is organized into different objects such as companies, contacts, deals, products, and tickets. Choose the relevant object you want to associate the imported data with. In this case, select "Contacts." 


  • Map column names to contact properties: HubSpot will automatically match the column names in your file with the contact properties. You can see a preview of the property values from your spreadsheet under "Preview Information." If a column name doesn't match an existing property, you can map it by selecting an existing property from the dropdown menu or create a new custom property. 


  • Proceed to the next step: Once you have mapped the column names, click "Next" to proceed. 
  • Name your import list: It's important to give your import list a unique name for future reference. Consider using the date, source, or owner's initials to name it uniquely. 
  • Consent and finish the import: Confirm that you have the necessary consent to interact with the imported list by checking the box. Click on "Finish import" to complete the process. 


  • Import report: HubSpot will provide a report detailing the number of records created and updated during the import process. If any errors occur, they will be indicated, allowing you to address them. 


Congratulations! You have successfully imported your contact list into HubSpot, consolidating your data and leveraging the platform's powerful capabilities for efficient marketing, sales, and customer management.

Watch our YouTube video to learn How to Import Data in HubSpot: Contacts, Companies, Deals, Tickets. 

Explore our YouTube channel to enhance your HubSpot skills further.

Benefits of importing data into HubSpot

Importing your data into HubSpot offers numerous benefits.  

  • It centralises all your contact information, eliminating the need to switch between different platforms.  
  • It enhances data accuracy and consistency by removing duplicate or outdated records.  
  • HubSpot's reporting and analytics capabilities provide valuable insights that drive informed decision-making.  
  • Importing your data to HubSpot allows you to leverage its comprehensive suite of tools for efficient sales, marketing, and customer relationship management. 

Importing your contacts into HubSpot brings order to your data management chaos. With a unified repository and seamless access, your teams can work efficiently, make informed decisions, and achieve greater success in their marketing and sales efforts. Start streamlining your data today! 

To further explore the capabilities of HubSpot and enhance your team's efficiency, consider enrolling in HubSpot training. By choosing TransFunnel for HubSpot training, you can benefit from tailored programs, hands-on learning approach, customised material, and ongoing support. TransFunnel’s dedicated team aims to empower organizations to make the most of HubSpot, enabling you to drive growth, streamline operations, and achieve your business objectives. 

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